Check-in software for ballroom dance studios
Medal classes, private lessons, and group socials — run on the same platform. Built for studios that mix syllabi (Australian, International, New Vogue) with real social dance nights.
AUD $99/mo incl. GST · locked in for as long as you stay · unlimited members, no per-member fees · full pricing
“Every week it was the same grind — a long queue to check in for class, manual data entry and payment for every student every week, and a spreadsheet which didn't always reconcile at the end of the night.
Now check-in takes students 10 seconds with a PIN or via their mobile, they buy passes online before class, and the reconciliation is already done before I get home. Three big headaches, gone.”
What keeps ballroom studios up on a Tuesday
- Privates booked in a diary while group class attendance lives in a spreadsheet — two systems for one student.
- Medal students paying term-in-advance while social-only members pay casual — and your books can't tell them apart.
- Competition prep blocks that need their own pass and schedule.
- Partner attendance — a couple on one account makes the numbers a lie.
How SessionHQ fits ballroom studios
Mixed pass models
Term-based medal enrolments, private-lesson credit packs, and casual social passes live together cleanly.
Per-partner attendance
Each dancer has their own account and PIN. Accurate counts, accurate retention, even for couples.
Revenue by stream
See privates vs group vs social revenue split in live reports — not once at quarter-end.
Built around how you already talk
- —"Medal" classes are term-shaped; socials and privates are a different pass model entirely.
- —"Floor fee" for externally-taught privates can be a one-off charge at the desk.
Typical passes for ballroom studios
- Medal term enrolment (10 weeks)
- 10-lesson private pack
- Social-night casual pass
FAQ
- Do you track private lessons?
- Yes — private lessons run as scheduled 1:1 sessions. Credit packs deduct on check-in just like group class passes.
- Can partners share a pass?
- Each dancer needs their own account for accurate attendance, but a family or couple can share a saved card on file for payment.
- What about competition prep blocks?
- Configure a short-term fixed-block pass for comp prep. Expires on the event date so it can't be used afterwards.
Run your ballroom studio on SessionHQ
One flat monthly price, unlimited members, Square-native payments.
Prefer to talk first? Book a 15-min demo.